New Supreme Court Rules re: Service of Documents (E-Mail Service) Rule 2.516
Effective July 1, 2012 and pursuant to the Florida Supreme Court decision dated June 21, 2012 there are new rules concerning service of documents on another party. According to the new rule 2.516, all documents required or permitted to be served on another party must be served by e-mail. Upon appearing in a proceeding a lawyer must designate a primary e-mail address, and may designate up to two secondary e-mail addresses for receiving service. Thereafter, service on the lawyer must be made by e-mail. I am not sure (as the new rule does not make it clear) whether we are still required to serve documents by regular mail in addition to the e-mail service.
The rule goes on to specify that service by e-mail is deemed complete when the e-mail is sent and that e-mail service is treated as service by mail for the computation of time deadlines.
The document served must be attached to the e-mail in PDF format.
The e-mail must contain the subject line “SERVICE OF COURT DOCUMENT” in all capital letters, followed by the case number of the relevant proceeding.
The body of the e-mail must identify the court in which the proceeding is pending, the case number, the name of the initial party on each side, the title of each document served with that e-mail, and the sender’s name and telephone number.
The e-mail with attachment cannot exceed 5 megabytes in size. If it does exceed the size requirement it must be divided into separate e-mails (none of which may exceed 5 megabytes) and labeled sequentially in the subject line.
You also need to file a “Notice of Compliance with Rule 2.516 and designation of e-mail address”.
You can read a full copy of the Supreme Court’s Decision here: SC10-2101 June 21, 2012