Job Opening: Administrative Assistant – Schumacher Clinical Partners – Hollywood

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Job Posting Title Administrative Assistant
Job Summary Performs tasks that are in nature for an administrative coordinator as well as answering incoming phone lines for SCHUMACHER CLINICAL PARTNERS (SCP). Work includes a broad range of responsibilities involving facility knowledge and maintenance, phone operations, overnight and meter postage knowledge, public relations skills and clerical/secretarial experience.
Job Description Responsbilites:

  • Handle all incoming calls and directs them to the appropriate personnel; reviews daily console voicemail and forwards messages to appropriate departments. Expediting all calls and ensuring 100% compliance.
  • Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints.
  • Notifies IT of telephone repairs and maintenance needs.
  • Warmly and professionally greets company visitors; ensures procedures for visitor sign-in and badges are performed according to company policy. Routes guest and vendors appropriately
  • Receives and signs for incoming mail and deliveries, ensures receipt and delivery of mail packages to the appropriate departments.
  • Procure and supervise temporary staffing on a project by project basis.
  • Update and maintain office floor plan (all floors).Supervise interoffice moves and assist where necessary. Maintain list of all open offices in order to accommodate visiting employees.
  • Review and schedule conference room requests.
  • Communicates information according to established protocol.
  • Sort and distribute incoming mail
  • Meter stamp all outgoing mail for entire office
  • Prepare overnight packages via Federal Express, UPS, etc (track packages, if necessary)
  • Working knowledge of postage meter
  • Opens returned mail and routes back to the appropriate employee
  • Acquire, distribute, & store supplies. Working knowledge of supply inventory.
  • Superior skills in customer service both internally and externally
  • Maintains excellent customer relations and develops customer rapport
  • Coordinates day to day function of the office.
  • Direct or coordinate the supportive services for several departments.
  • Analyze internal processes and recommend and implement procedural or policy changes to improve operation, such as supply changes or disposal of records.
  • Maintain communication with property management to facilitate maintenance of property.
  • Maintain and manage calendars, arrangement of appointments.
  • Monitor the facility to ensure that it remains safe, secure, and well-maintained. Report issues to compliance monitors as necessary.
  • Develop a working knowledge of SCP internal departments
  • Provides work related services for all employees
  • Provides additional support as appropriate to various operational departments.

Knowledge, Skills and Abilities:

  • Ability to organize
  • Ability to communicate effectively
  • Positive personality
  • Multi-tasking a must
  • High energy and mentally alert
  • Typing skills of 25-30 words per minute
Required Education High School
  • Admin – Clerical 3 to 4 years Required
Primary Location SG Hollywood
Primary City Hollywood
Primary State Florida
Time Type Full time
Employee Type Regular

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