Legal Ethics of Email for Paralegals: Securing Email Accessed on Personal Phones and Computers guest author: James D. Blume
Don’t Lose the Phone!
The first and most obvious point is to protect the device. Your smart phone or iPad is of no use if it lost or stolen. Despite the obviousness of this point, these devices are routinely lost or stolen. Smart phones are reportedly the most stolen item in the world. Although handcuffing it to your wrist is not practical, there are some clear actions that can be taken to reduce the risk:
Do not leave these devices in cars, at least where they can be seen. Also they need to be protected from heat.
Secure these devices when traveling, particularly through airports. Traveling with a laptop is always a risk. In one famous case, the TSA seized an attorney’s laptop with all sorts of confidential information on it. In my case, I always carry a roller bag which has pockets for my phone and iPad. I make sure they are always there (particularly through security) or in my hand.
Carry the device in the same place. If a carrier is not used, have a pocket that is deep enough it will not fall out. Do not hand carry it. When it is put down, it will be forgotten. I am tired of getting calls from clients that they left their phone in my car.
Password protect the phone. Note on iPhones the Mail function is not password protected.
Enable “Find iPhone.”
Enable remote data wipe.
Do not use the phone for attorney-client privileged communications such as texting or email.