From NNA: When To Say ‘No’ … And When Refusing A Notarization Is Not Allowed

Most notarization requests are straight forward and within the law. But every so often you may be asked to do something that does not seem quite right. There might be an issue with the signer or the document. While you should comply with any lawful notarization request, knowing when you can — and cannot — say no can be tricky. […]

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From NNA: The Three Ways Notaries Can Properly Identify Signers

Properly verifying the identity of signers is one of a Notary’s core responsibilities and is instrumental in protecting the public against forgery. There are three major methods of identifying signers, each with its own set of guidelines, procedures and challenges. Method One: Identification Cards Method Two: Personal Knowledge Method Three: Credible Identifying Witnesses Click HERE to read the article and […]

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World’s Okayest Paralegal or Queen of the Paralegals? You pick!

Our good friends at Outlaw Custom Designs have added several fun paralegal designs to their line up just for us! Whether you are a paralegal queen or work alongside the okayest paralegal, there is a little something for everyone! PLUS, they have hundreds (if not more) of other fantastic designs for pretty much any interest so be sure to browse… […]

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From NNA: How Notaries Can Use ‘Personal Knowledge’ To Identify Signers

When verifying a signer’s identity, Notaries can rely on their “personal knowledge” of the individual. In other words, the Notary actually knows the signer through personal or professional dealings. This identification method dates from a time before governments issued ID cards, when people were much more likely to spend their lives in one community. The local Notary generally knew most […]

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From NNA: How To Determine If An ID Card Is Acceptable For Notarization

Identifying signers is a primary — and vitally important — responsibility of every Notary. Many of you will rely on some form of ID in order to properly identify them. But determining if an ID is acceptable can be a challenge. Given the wide variety of IDs in the world, you’re bound to come across an unfamiliar ID at some […]

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From NNA: Can I Perform A Marriage For An Undocumented Immigrant?

Can I perform a marriage ceremony for an undocumented immigrant? The groom is a U.S. citizen, but the bride is not. — S.M., Orlando, Florida Yes, you may perform the ceremony. There are two qualifications for you to perform the ceremony: The couple must obtain a valid Florida marriage license to present to you, and then the bride and groom […]

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From NNA: Data Security for Notaries on the Go

Protecting the confidential information of signers and others you do business with is becoming one of your more important responsibilities. With cybercriminals siphoning off $400 billion a year, according to some estimates, that means doing more than just locking up your Notary journal and stamp, and making sure your client’s documents don’t get stolen. Whether you work in an office or retail […]

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From NNA: What To Do If Your Notary Seal Or Journal Go Missing

Your Notary seal and journal are essential tools of your trade. Your journal contains a signer’s personal information and records of past notarial acts, and your seal may be used by another individual to commit fraud. Unfortunately, crooks covet Notary tools to obtain private information or falsify notarial acts. That’s why it’s crucial to take immediate steps if you find […]

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From NNA: Notarizing Documents For Minors: Special Considerations

When it comes to notarizing documents for minors, the parent or guardian usually will sign on behalf of the underage signer. However, you occasionally may be asked to notarize a minor’s signature, and there are some extra considerations when this happens. Read the full article here: Notarizing For Minors: Special Considerations

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From NNA: Is An Expired ID Acceptable For A Notarization?

wouldn’t be hard to argue that the Notary’s main responsibility is properly identifying signers, but what if a signer presents an expired ID? This is a fairly common occurrence. An elderly signer who doesn’t drive anymore, for example, may only have a long-expired driver’s license. Or some people may simply have overlooked the ID renewal notices from their state DMV […]

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